Quotation Letter for Pricing

A quotation letter is given to a potential customer/client upon their requests and will contain their requested price quote.

If the letter is being sent as a hard copy, then it should be in the proper business format, otherwise, if the letter is being emailed, it should have an appropriate subject line and proper grammar.

How to Write
  1. State what the product or service that you are providing them with.
  2. If quote is for a project, be sure to give a detailed breakdown of what the costs are.
  3. Provide an estimated time as to when the product will be ready or service will be completed by.
  4. Let them know how they can proceed.
  5. Thank the client/customer for their interest.


Sample Letter

Quotation Letter for Pricing to a Customer/Client
Dear [Mr/Ms./Mrs. Last Name]:

Thank you for your recent request for a price quote on [Services]. After reviewing your request, we determined that you will need the following materials and labor:

[List of materials and price on each]

Labor Cost
[Estimated labor time and rate]

The total cost of these materials and labor will be [insert total price quote]. This price is valid for the next 30 days. We expect to have the work completed within 10 business days of a signed agreement.

Thank you for considering our company. Your satisfaction is our top priority. If you have any questions or would like us to proceed with the [Services], please do not hesitate to contact us.



[Your Name]

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