Sample Invitation Letter for a Guest Speaker
An invitation letter is used as a formal way to invite a guest speaker to speak at a conference, seminar, workshop, or other event.
If the letter is being sent as a hard copy, then it should be in the proper business format, otherwise, if the letter is being emailed, it should have an appropriate subject line and proper grammar.
- State who you are or who you're representing.
- Praise the speaker for their work/accomplishments.
- Tell the speaker what you're inviting them to, be sure to include details such as theme/topic, date(s), and location.
- Give the speaker details on what you'd like them to talk about and for how long.
- Tell the speaker if you'll be providing accommodations and/or paying a speaking fee. (if applicable)
- Ask them to confirm if they'll be speaking by a specified date.
- The official invitation should be sent by someone of authority.
- If a person that knows the speaker referred him/her to you, be sure to mention his/her name, this will increase the likelihood of them accepting the invitation.
- Follow up by email/phone if you don't hear back within a reasonable time period.
On behalf of A Better Education Foundation, I am pleased to invite you to be one of our guest speakers at our upcoming workshop, "A Brighter Future" on October 27, 2018 at the Holiday Inn in Smithtown, NY. Given your extensive background in early education, we believe you'd be a perfect fit for our workshop.
This will be our second year putting on this workshop and we expect about 100 of the top educators from the state to be attendance. We hope that we can this workshop will help increase the effectiveness of all the attendees. We have scheduled you to speak once in the morning and once in the afternoon for an hour each time. We'd like for you to speak on how we can use technology to improve education among elementary school aged students.
We will cover your travel expenses, meals and pay you an speaking honorarium of $500. Please let us know if you'll be able to speak by September 14, 2018 by emailing me at events@abef.org
Sincerely,
[Signature]
[Your Name]
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